Venue Rental Lula

How to Book Lula Lounge

Below you will find information about fees, promotion, ticketing and reservations.

Fees
Lula Lounge is available for rent for public events on Sundays to Thursday for a $500 room fee. This fee is intended to cover our basic costs related to booking and opening the room with the assumption that we will sell food and drink and that the promoter will attempt to fill the room to the capacity appropriate for the type of event

Events where Lula is not able to sell food and drink will be charged at a higher rate.

Lula will refund to the promoter 10% of our (pre-tax) food and drink sales for the evening – to a maximum of the full room deposit. Sold out events usually result in most or all of the $500 room deposit being returned. Tech and security feels are additional where applicable.

We do not take a percentage of ticket or merchandise sales.

Please note that the room fee may be higher for events not open to public.

Security
Lula Lounge will provide security for the event and charge the client $100 per security staff.

Weekend Availability
Fridays and Saturdays are reserved for our own programing.

Capacity
Lula’s legal capacity is 250. For a seated event we can accommodate 150 to 190 depending on the table arrangement. Because of the size and format of the room, Lula is best suited to groups of at least 100 people.

Deposits
The room fee is required as a deposit to hold the date. 50% of the deposit will be refunded if an event is cancelled 90 days before the event. There will be no refund after 90 days prior to the event.

Sound Services
There will be an additional charge of $250 plus hst for the services of a sound technician for up to eight hours. This is usually enough time for set up, load in, sound check, performance and tear down for one act. There may be an additional charge for multiple acts or festival events that require overtime or a second sound technician. Overtime will be charged at $30 per hour.

Please note that the sound technician is not a stage manager or DJ but he will work with you DJ or stage person to facilitate a smooth event.

Before we can confirm any booking, wer require technical approval by our sound technician Howard Laurie.Howard will work with you to determine the best time for load in and sound check. Sound check must be completed before doors open to the public. While the use of our sound system is included is included in the room charge, the client must provide their own backline as required.

Please discuss your lighting needs with Howard so that he can let you know if you will need to source additional lighting equipment and perhaps a dedicated lighting person. (While this is rarely required, we’ve sometimes discovered very late in the game that clients assumed that we had a moving spot light – for example – which we don’t!) Howard will also need to have info about DJs and equipment along with the initial tech assessment. We ask DJs  to bring CDs with full tracks rather than mp3s. While we dont have turn tables, we can accommodate a DJ who wishes to bring their own.

Recording
Advance written consent from Lula Lounge is required for any audio or video recording. A recording fee may apply. While recording is often possible, please note that the sound engineer is hired to mix for the room and the recording will reflect the room sound. (Please have realistic expectations. When we are open to the public for a concert, we are not a sound studio and te results will reflect that. Any additional technical support required to facilitate recording may entail an additional tech charge.

Promotional Support provided by Lula
Through its aggressive promotional initiatives, Lula Lounge has built a loyal and attentive audience from very diverse communities and demographics. Our web site averages 500 unique hits a day and we have over 7000 subscribers to our email newsletter and schedule. We’ll provide the following:

1) Listing in our online listings at www.lula.ca with link to a web page dedicated to your event.

2) A web page at lula.ca describing your event including images, music samples, bios and links to your site.

3) Listing in monthly press releases sent to TV, radio and print media.


Food and Drink
We do not permit outside groups to bring and or sell alcohol or food. The rental price quoted above is based on the assumption that we will make money through the sale of food and drinks.

Dinner Reservations
Unless otherwise agreed, Lula would accept dinner reservations and save priority seating for anyone wanting to dine. We would ask you to include on all publicity that dinner reservations guarantee seating and provide our phone number and web address. (416 588 0307 / lula.ca)

If you are selling advance tickets, we will need to coordinate our reservations with your sales to make sure that we don’t exceed the room’s capacity of 250 people or 150 to 190 for a seated event.

Lula Lounge reserves the right to open the front room to the public on any evening unless otherwise agreed.

We usually recommend either 7pm doors with 8:30 start time or 8pm doors and 9pm start time, but every event is different so we can work this out together.) Click Here for more info about how to propose, plan and promote an event at Lula Lounge.

Realistic Expectations (This is important!)
While many different things happen at Lula – from dance to theatre to community meetings; from 15 piece Cuban bands to intimate classical trios; from kids’ salsa lessons to corporate functions,  we’d ask you to keep in mind that we’re not a concert hall or theatre or community centre. We survive by selling food and drinks and expect promoters to work with us to this end.

Fundraisers
While we are happy to host fundraiser, please note that we cannot offer a discount to fundraisers. Such events inevitably take much more of our time in terms of coordination and generally yield less than an average night in terms of sales. We’ll do everything that we can to help you make your fundraiser a success but if we’re going to survive to continue to host such fundraisers, we need to make sure that we’ re covering our costs and working with clients to create events that lead to food and drink sales.